{"id":233,"date":"2026-02-10T13:59:52","date_gmt":"2026-02-10T13:59:52","guid":{"rendered":"https:\/\/schmidtbookkeepingllc.com\/?p=233"},"modified":"2026-02-10T13:59:52","modified_gmt":"2026-02-10T13:59:52","slug":"where-is-your-construction-company-leaking-money","status":"publish","type":"post","link":"https:\/\/schmidtbookkeepingllc.com\/fr\/where-is-your-construction-company-leaking-money\/","title":{"rendered":"Where is your construction company leaking money?"},"content":{"rendered":"

[et_pb_section fb_built=”1″ _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”1_2″ _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”][et_pb_image src=”https:\/\/schmidtbookkeepingllc.com\/wp-content\/uploads\/2026\/02\/where-your-money-is-leaking-construction-expense-checklist.png.png” alt=”Construction business owner standing in a partially finished residential remodel, illustrating how hidden expense leaks impact job profitability and cash flow.” title_text=”Where Your Money Is Leaking \u2013 A Construction Expense Checklist” _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”][et_pb_heading title=”Where Your Money Is Leaking in Your Construction Business” _builder_version=”4.27.5″ _module_preset=”default” title_font=”Montserrat||||||||” global_colors_info=”{}”][\/et_pb_heading][et_pb_heading title=”A practical checklist to uncover hidden expense leaks and regain financial control” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h2″ title_font=”Montserrat||||||||” title_font_size=”22px” global_colors_info=”{}”][\/et_pb_heading][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” global_colors_info=”{}”]<\/p>\n

Running a construction business in your local market can feel profitable on the surface\u2014jobs are booked, crews are busy, and work keeps coming in. But many contractors still feel like cash is tighter than it should be and margins are harder to protect, even with steady demand.<\/p>\n

In most cases, the problem isn\u2019t lack of work or effort. It\u2019s that money is leaking quietly<\/strong> through labor overruns, material drift, cash flow blind spots, and systems that weren\u2019t built for the realities of local construction work.<\/p>\n

This checklist isn\u2019t about cutting corners or spending less for the sake of it. It\u2019s about finding the leaks you can\u2019t see yet<\/strong>\u2014so you can fix the system behind them and run your construction business with more clarity, control, and confidence right where you operate.<\/p>\n

Use it to spot where things are breaking down and understand what\u2019s really happening beneath the surface.<\/p>\n

[\/et_pb_text][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” global_colors_info=”{}”]<\/p>\n

A Practical Checklist for Construction Companies<\/span><\/h2>\n

This checklist is designed to help contractors quickly spot where money is quietly leaking out of their business. You don\u2019t need perfect books to start\u2014just honest answers. Every <\/span>Yes<\/span><\/strong> is a signal to dig deeper.<\/span><\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}”][et_pb_heading title=”1. Job Costing & Project Setup” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h2″ title_font=”Montserrat||||||||” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” global_colors_info=”{}”]<\/p>\n

\u2610 Jobs are not set up as Projects in QuickBooks Online<\/span>
\u2610 Expenses are entered without being assigned to a job<\/span>
\u2610 Income is recorded without linking it to a specific job<\/span>
\u2610 You review job profitability months after the job is done (or never)<\/span>
\u2610 You rely on gut feel instead of job reports to know if a job did well<\/span><\/p>\n

Leak risk:<\/span><\/strong> You don\u2019t know which jobs are actually profitable, so bad pricing and repeat mistakes continue.<\/span><\/p>\n

How we fix this in QuickBooks + systems:<\/span><\/strong><\/p>\n

    \n
  • \n

    Upgrade and confirm QBO Plus or Advanced so Projects are available<\/span><\/p>\n<\/li>\n

  • \n

    Set up every job as a Project tied to the correct customer<\/span><\/p>\n<\/li>\n

  • \n

    Require every income and expense transaction to be assigned to a Project<\/span><\/p>\n<\/li>\n

  • \n

    Create a standard monthly Project Profitability review process<\/span><\/p>\n<\/li>\n<\/ul>\n

    [\/et_pb_text][et_pb_heading title=”2. Labor Costs (The Biggest Leak)” _builder_version=”4.27.5″ _module_preset=”default” title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″ title_level=”h2″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

    \u2610 Payroll is not job-costed<\/span>
    \u2610 Crews aren\u2019t tracking time by job<\/span>
    \u2610 Jobs frequently go over labor hours but no one reviews why<\/span>
    \u2610 Overtime shows up as a surprise at payroll time<\/span>
    \u2610 You price jobs assuming \u201caverage\u201d labor instead of real data<\/span><\/p>\n

    Leak risk:<\/span><\/strong> Labor overruns quietly erase profit even when jobs look busy.<\/span><\/p>\n

    How we fix this in QuickBooks + systems:<\/span><\/strong><\/p>\n

      \n
    • \n

      Configure payroll to track labor by job<\/span><\/p>\n<\/li>\n

    • \n

      Align time tracking to Projects instead of generic categories<\/span><\/p>\n<\/li>\n

    • \n

      Map payroll wages, taxes, and burden consistently<\/span><\/p>\n<\/li>\n

    • \n

      Review labor actual vs. estimated hours after each job<\/span><\/p>\n<\/li>\n<\/ul>\n

      [\/et_pb_text][et_pb_heading title=”3. Materials & Purchasing” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h2″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

      \u2610 Material costs aren\u2019t compared to estimates after the job<\/span>
      \u2610 Rush orders and last-minute purchases are common<\/span>
      \u2610 You don\u2019t know which vendors consistently cost more than expected<\/span>
      \u2610 Waste, over-ordering, or duplicate purchases happen regularly<\/span>
      \u2610 Change orders aren\u2019t always billed back to the client<\/span><\/p>\n

      Leak risk:<\/span><\/strong> Small material overruns across many jobs add up fast.<\/span><\/p>\n

      How we fix this in QuickBooks + systems:<\/span><\/strong><\/p>\n

        \n
      • \n

        Require all material purchases to be coded to a Project<\/span><\/p>\n<\/li>\n

      • \n

        Set up consistent expense categories for materials<\/span><\/p>\n<\/li>\n

      • \n

        Review estimated vs. actual material costs by job<\/span><\/p>\n<\/li>\n

      • \n

        Catch unbilled change orders before the job closes<\/span><\/p>\n<\/li>\n<\/ul>\n

        [\/et_pb_text][et_pb_heading title=”4. Subcontractors” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h2″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

        \u2610 Sub bills aren\u2019t consistently tied to jobs<\/span>
        \u2610 You choose subs based on price, not reliability<\/span>
        \u2610 Rework or delays caused by subs aren\u2019t tracked financially<\/span>
        \u2610 You don\u2019t review sub costs by job or over time<\/span>
        \u2610 1099s and sub payments are cleaned up only at tax time<\/span><\/p>\n

        Leak risk:<\/span><\/strong> Cheap subs become expensive when delays and rework aren\u2019t measured.<\/span><\/p>\n

        How we fix this in QuickBooks + systems:<\/span><\/strong><\/p>\n

          \n
        • \n

          Record all subcontractor bills to the correct Project<\/span><\/p>\n<\/li>\n

        • \n

          Separate subcontractor costs from general labor<\/span><\/p>\n<\/li>\n

        • \n

          Track repeat overages by vendor across jobs<\/span><\/p>\n<\/li>\n

        • \n

          Clean up 1099 tracking during the year\u2014not at tax time<\/span><\/p>\n<\/li>\n<\/ul>\n

          [\/et_pb_text][et_pb_heading title=”5. Retainage & Cash Flow” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h2″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

          \u2610 Retainage is not tracked separately in QuickBooks<\/span>
          \u2610 Your bank balance includes money you can\u2019t actually use yet<\/span>
          \u2610 You\u2019re surprised by cash tightness even when work is steady<\/span>
          \u2610 You don\u2019t know how much retainage is outstanding across all jobs<\/span>
          \u2610 Final payments are slow or forgotten without follow-up<\/span><\/p>\n

          Leak risk:<\/span><\/strong> You make decisions assuming cash exists when it doesn\u2019t.<\/span><\/p>\n

          How we fix this in QuickBooks + systems:<\/span><\/strong><\/p>\n

            \n
          • \n

            Set up retainage receivable tracking in QBO<\/span><\/p>\n<\/li>\n

          • \n

            Separate earned income from collected cash<\/span><\/p>\n<\/li>\n

          • \n

            Maintain a retainage schedule across all open jobs<\/span><\/p>\n<\/li>\n

          • \n

            Align invoicing and follow-up to contract terms<\/span><\/p>\n<\/li>\n<\/ul>\n

            [\/et_pb_text][et_pb_heading title=”6. Overhead & Fixed Costs” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h2″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

            \u2610 Overhead is mixed into job costs without intention<\/span>
            \u2610 You haven\u2019t reviewed subscriptions or software in the last year<\/span>
            \u2610 Equipment payments exist for tools or vehicles that are underused<\/span>
            \u2610 Insurance or licenses haven\u2019t been reviewed as the business changed<\/span>
            \u2610 Office expenses grow quietly without review<\/span><\/p>\n

            Leak risk:<\/span><\/strong> Fixed costs creep up and squeeze margins without warning.<\/span><\/p>\n

            How we fix this in QuickBooks + systems:<\/span><\/strong><\/p>\n

              \n
            • \n

              Separate overhead accounts from job cost accounts<\/span><\/p>\n<\/li>\n

            • \n

              Review overhead monthly\u2014not just at tax time<\/span><\/p>\n<\/li>\n

            • \n

              Identify underused assets and subscriptions<\/span><\/p>\n<\/li>\n

            • \n

              Keep job profitability clean and overhead intentional<\/span><\/p>\n<\/li>\n<\/ul>\n

              [\/et_pb_text][et_pb_heading title=”7. Systems & Process Gaps (The \u201cChaos Tax\u201d)” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h2″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

              \u2610 Receipts are handled days or weeks later<\/span>
              \u2610 Bills are entered late or inconsistently<\/span>
              \u2610 Reports aren\u2019t trusted, so they\u2019re rarely used<\/span>
              \u2610 Decisions are made based on bank balance, not reports<\/span>
              \u2610 Bookkeeping feels reactive instead of routine<\/span><\/p>\n

              Leak risk:<\/span><\/strong> Chaos creates rush fees, missed discounts, bad timing, and stress-driven decisions.<\/span><\/p>\n

              How we fix this in QuickBooks + systems:<\/span><\/strong><\/p>\n

                \n
              • \n

                Create a consistent monthly close process<\/span><\/p>\n<\/li>\n

              • \n

                Enter transactions weekly instead of reactively<\/span><\/p>\n<\/li>\n

              • \n

                Reconcile accounts so reports can be trusted<\/span><\/p>\n<\/li>\n

              • \n

                Shift decisions from bank balance to financial reports<\/span><\/p>\n<\/li>\n<\/ul>\n

                [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.5″ _module_preset=”default”][et_pb_column _builder_version=”4.27.5″ _module_preset=”default” type=”4_4″][et_pb_heading title=”How to Use This Checklist” _builder_version=”4.27.5″ _module_preset=”default” title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                Add up the total number of boxes you checked. Your score shows <\/span>how much visibility you really have<\/span><\/strong> into where your money is going.<\/span><\/p>\n

                [\/et_pb_text][et_pb_heading title=”Your Score & What It Means” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h2″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.5″ _module_preset=”default”][et_pb_column _builder_version=”4.27.5″ _module_preset=”default” type=”4_4″][et_pb_heading title=”\u2705 0\u20135 Checks: Strong Foundation, Minor Leaks” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h4″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                You have better visibility than most contractors. Your systems are working, but small leaks still exist.<\/span><\/p>\n

                What this usually means:<\/span><\/strong><\/p>\n

                  \n
                • \n

                  Job costing exists, but isn\u2019t reviewed consistently<\/span><\/p>\n<\/li>\n

                • \n

                  A few expense categories or jobs need cleanup<\/span><\/p>\n<\/li>\n

                • \n

                  Decisions are mostly informed\u2014but not always timely<\/span><\/p>\n<\/li>\n<\/ul>\n

                  Next focus:<\/span><\/strong> Tighten consistency. Small improvements here protect margins as you grow.<\/span><\/p>\n

                  [\/et_pb_text][et_pb_heading title=”\u26a0\ufe0f 6\u201310 Checks: Leaks Are Impacting Profit” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h4″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                  Money isn\u2019t hemorrhaging\u2014but it <\/span>is<\/span><\/em> slipping away quietly.<\/span><\/p>\n

                  What this usually means:<\/span><\/strong><\/p>\n

                    \n
                  • \n

                    Job costing is partial or incomplete<\/span><\/p>\n<\/li>\n

                  • \n

                    Labor or materials aren\u2019t fully visible by job<\/span><\/p>\n<\/li>\n

                  • \n

                    Cash flow surprises happen more often than they should<\/span><\/p>\n<\/li>\n<\/ul>\n

                    Next focus:<\/span><\/strong> Fix the core systems before adding more work or more people.<\/span><\/p>\n

                    [\/et_pb_text][et_pb_heading title=”\ud83d\udea7 11\u201315 Checks: Profit Is at Risk” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h4″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                    You\u2019re busy, but the numbers aren\u2019t supporting the effort.<\/span><\/p>\n

                    What this usually means:<\/span><\/strong><\/p>\n

                      \n
                    • \n

                      Job profitability can\u2019t be trusted<\/span><\/p>\n<\/li>\n

                    • \n

                      Labor overruns and material waste aren\u2019t visible early<\/span><\/p>\n<\/li>\n

                    • \n

                      Decisions are reactive instead of planned<\/span><\/p>\n<\/li>\n<\/ul>\n

                      Next focus:<\/span><\/strong> Establish reliable job costing and cash flow visibility immediately.<\/span><\/p>\n

                      [\/et_pb_text][et_pb_heading title=”\ud83d\udd25 16+ Checks: The System Is Working Against You” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h4″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                      This is not a motivation or effort problem\u2014it\u2019s a systems problem.<\/span><\/p>\n

                      What this usually means:<\/span><\/strong><\/p>\n

                        \n
                      • \n

                        You don\u2019t know which jobs are making money<\/span><\/p>\n<\/li>\n

                      • \n

                        Cash feels tight even when work is steady<\/span><\/p>\n<\/li>\n

                      • \n

                        Stress comes from not trusting the numbers<\/span><\/p>\n<\/li>\n<\/ul>\n

                        Next focus:<\/span><\/strong> Stop guessing. Structure comes before growth.<\/span><\/p>\n

                        [\/et_pb_text][et_pb_divider _builder_version=”4.27.5″ _module_preset=”default” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_divider][et_pb_heading title=”What to Do Next” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h3″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                        This checklist isn\u2019t about fixing everything at once. It\u2019s about <\/span>making the leaks visible<\/span><\/strong> so they can be addressed intentionally.<\/span><\/p>\n

                        The fastest way to improve profit isn\u2019t cutting harder\u2014it\u2019s <\/span>seeing clearer<\/span><\/strong>.<\/span><\/p>\n

                        If you want help turning this insight into real financial control, the next step is getting your bookkeeping structured for construction\u2014job costing, payroll, retainage, and clean reporting.<\/span><\/p>\n

                        [\/et_pb_text][et_pb_heading title=”The Bottom Line” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h3″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                        Most construction businesses don\u2019t lose money because of lack of work\u2014they lose it because problems stay hidden too long.<\/p>\n

                        Clarity doesn\u2019t just reduce stress\u2014it protects your margin.<\/p>\n

                        [\/et_pb_text][et_pb_divider _builder_version=”4.27.5″ _module_preset=”default” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_divider][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.5″ _module_preset=”default”][et_pb_column _builder_version=”4.27.5″ _module_preset=”default” type=”4_4″][et_pb_heading title=”What Working Together Looks Like” _builder_version=”4.27.5″ _module_preset=”default” title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_heading title=”Turning Leaks Into Control” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h3″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                        This checklist shows <\/span>where<\/span><\/em> money is leaking. Working together is about <\/span>fixing the system so the leaks don\u2019t come back<\/span><\/strong>.<\/span><\/p>\n

                        Below is what that process typically looks like.<\/span><\/p>\n

                        [\/et_pb_text][et_pb_heading title=”Step 1: Get QuickBooks Set Up for Construction (Not Generic Bookkeeping)” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h3″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                        What we do:<\/span><\/strong><\/p>\n

                          \n
                        • \n

                          Confirm the correct QBO plan (Plus or Advanced)<\/span><\/p>\n<\/li>\n

                        • \n

                          Clean up customers, jobs, and Projects<\/span><\/p>\n<\/li>\n

                        • \n

                          Align the chart of accounts for job costing vs. overhead<\/span><\/p>\n<\/li>\n<\/ul>\n

                          What this fixes:<\/span><\/strong><\/p>\n

                            \n
                          • \n

                            Inaccurate job profitability<\/span><\/p>\n<\/li>\n

                          • \n

                            Confusing reports<\/span><\/p>\n<\/li>\n

                          • \n

                            QuickBooks feeling untrustworthy<\/span><\/p>\n<\/li>\n<\/ul>\n

                            [\/et_pb_text][et_pb_heading title=”Step 2: Make Every Dollar Job-Specific” _builder_version=”4.27.5″ _module_preset=”default” title_font=”Montserrat||||||||” title_level=”h3″ hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                            What we do:<\/span><\/strong><\/p>\n

                              \n
                            • \n

                              Require all income, materials, subs, and job expenses to be tied to Projects<\/span><\/p>\n<\/li>\n

                            • \n

                              Standardize categories so reports are consistent<\/span><\/p>\n<\/li>\n

                            • \n

                              Build simple rules so transactions are coded correctly<\/span><\/p>\n<\/li>\n<\/ul>\n

                              What this fixes:<\/span><\/strong><\/p>\n

                                \n
                              • \n

                                Missing job costs<\/span><\/p>\n<\/li>\n

                              • \n

                                Understated expenses<\/span><\/p>\n<\/li>\n

                              • \n

                                Guessing which jobs made money<\/span><\/p>\n<\/li>\n<\/ul>\n

                                [\/et_pb_text][et_pb_heading title=”Step 3: Fix Labor Job Costing (The Biggest Gap)” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h3″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                                What we do:<\/span><\/strong><\/p>\n

                                  \n
                                • \n

                                  Configure payroll to track labor by job<\/span><\/p>\n<\/li>\n

                                • \n

                                  Map wages, taxes, and burden consistently<\/span><\/p>\n<\/li>\n

                                • \n

                                  Review labor actual vs. estimated after jobs close<\/span><\/p>\n<\/li>\n<\/ul>\n

                                  What this fixes:<\/span><\/strong><\/p>\n

                                    \n
                                  • \n

                                    Labor overruns<\/span><\/p>\n<\/li>\n

                                  • \n

                                    Payroll surprises<\/span><\/p>\n<\/li>\n

                                  • \n

                                    Jobs that look profitable but aren\u2019t<\/span><\/p>\n<\/li>\n<\/ul>\n

                                    [\/et_pb_text][et_pb_heading title=”Step 4: Track Retainage and Cash Reality” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h3″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                                    What we do:<\/span><\/strong><\/p>\n

                                      \n
                                    • \n

                                      Set up retainage receivable tracking<\/span><\/p>\n<\/li>\n

                                    • \n

                                      Separate earned income from collected cash<\/span><\/p>\n<\/li>\n

                                    • \n

                                      Maintain visibility into outstanding retainage<\/span><\/p>\n<\/li>\n<\/ul>\n

                                      What this fixes:<\/span><\/strong><\/p>\n

                                        \n
                                      • \n

                                        Cash flow confusion<\/span><\/p>\n<\/li>\n

                                      • \n

                                        Overconfidence based on bank balance<\/span><\/p>\n<\/li>\n

                                      • \n

                                        Missed or delayed final payments<\/span><\/p>\n<\/li>\n<\/ul>\n

                                        [\/et_pb_text][et_pb_heading title=”Step 5: Separate Job Profitability From Overhead” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h3″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                                        What we do:<\/span><\/strong><\/p>\n

                                          \n
                                        • \n

                                          Keep overhead out of job costs<\/span><\/p>\n<\/li>\n

                                        • \n

                                          Review overhead monthly and intentionally<\/span><\/p>\n<\/li>\n

                                        • \n

                                          Identify expenses that don\u2019t support production<\/span><\/p>\n<\/li>\n<\/ul>\n

                                          What this fixes:<\/span><\/strong><\/p>\n

                                            \n
                                          • \n

                                            Muddy job reports<\/span><\/p>\n<\/li>\n

                                          • \n

                                            Hidden margin problems<\/span><\/p>\n<\/li>\n

                                          • \n

                                            Overhead creep<\/span><\/p>\n<\/li>\n<\/ul>\n

                                            [\/et_pb_text][et_pb_heading title=”Step 6: Build a Consistent Monthly Close Process” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h3″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                                            What we do:<\/span><\/strong><\/p>\n

                                              \n
                                            • \n

                                              Enter transactions weekly<\/span><\/p>\n<\/li>\n

                                            • \n

                                              Reconcile accounts monthly<\/span><\/p>\n<\/li>\n

                                            • \n

                                              Close books on a predictable schedule<\/span><\/p>\n<\/li>\n

                                            • \n

                                              Review reports together so they actually get used<\/span><\/p>\n<\/li>\n<\/ul>\n

                                              What this fixes:<\/span><\/strong><\/p>\n

                                                \n
                                              • \n

                                                Reactive bookkeeping<\/span><\/p>\n<\/li>\n

                                              • \n

                                                Stress at payroll and tax time<\/span><\/p>\n<\/li>\n

                                              • \n

                                                Decisions based on outdated numbers<\/span><\/p>\n<\/li>\n<\/ul>\n

                                                [\/et_pb_text][et_pb_heading title=”What Clients Usually Say After This Is In Place” _builder_version=”4.27.5″ _module_preset=”default” title_level=”h2″ title_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                                                  \n
                                                • \n

                                                  \u201cI finally trust my numbers.\u201d<\/span><\/p>\n<\/li>\n

                                                • \n

                                                  \u201cI know which jobs I want more of\u2014and which I don\u2019t.\u201d<\/span><\/p>\n<\/li>\n

                                                • \n

                                                  \u201cPayroll isn\u2019t stressful anymore.\u201d<\/span><\/p>\n<\/li>\n

                                                • \n

                                                  \u201cI\u2019m not guessing when I price work.\u201d<\/span><\/p>\n<\/li>\n<\/ul>\n

                                                  [\/et_pb_text][et_pb_heading title=”The Real Outcome” _builder_version=”4.27.5″ _module_preset=”default” title_font=”Montserrat||||||||” title_level=”h2″ hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_heading][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                                                  This isn\u2019t about perfect books.<\/span><\/p>\n

                                                  It\u2019s about:<\/span><\/p>\n

                                                    \n
                                                  • Predictable cash flow<\/span><\/li>\n
                                                  • Clear job profitability<\/span><\/li>\n
                                                  • Confident decisions<\/span><\/li>\n
                                                  • A business that supports your life instead of consuming it<\/span><\/li>\n<\/ul>\n

                                                    That\u2019s what working together is designed to deliver.<\/span><\/p>\n

                                                    [\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.27.5″ _module_preset=”default”][et_pb_column _builder_version=”4.27.5″ _module_preset=”default” type=”4_4″][et_pb_cta title=”Ready to Fix the Leaks?” button_text=”Click Here” _builder_version=”4.27.5″ _module_preset=”default” header_font=”Montserrat||||||||” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n

                                                    If this checklist felt familiar, you\u2019re not alone\u2014and it doesn\u2019t mean you\u2019re doing anything wrong. Most construction companies we work with are busy, capable, and working hard, but their systems weren\u2019t built to give them clear financial visibility. If you want help turning these insights into real clarity, the next step is a short, no-pressure clarity call. We\u2019ll walk through where money may be leaking in your<\/em> business, what\u2019s causing it, and whether fixing the system makes sense for how you operate locally. No sales pitch\u2014just straight answers and a clear path forward.<\/p>\n

                                                    [\/et_pb_cta][et_pb_button button_text=”Book a Clarity Call” _builder_version=”4.27.5″ _module_preset=”default” box_shadow_style=”preset6″ box_shadow_horizontal=”2px” box_shadow_blur=”12px” box_shadow_spread=”-5px” button_url=”https:\/\/calendly.com\/schmidtbookkeeping\/bookkeeping-consultation” url_new_window=”on” button_alignment=”center” box_shadow_color=”#00B2B5″ hover_enabled=”0″ sticky_enabled=”0″][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"

                                                    Running a construction business in your local market can feel profitable on the surface\u2014jobs are booked, crews are busy, and work keeps coming in. But many contractors still feel like cash is tighter than it should be and margins are harder to protect, even with steady demand. In most cases, the problem isn\u2019t lack of […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[15,14],"tags":[20,16,18,19,17],"class_list":["post-233","post","type-post","status-publish","format-standard","hentry","category-bookkeeping-services","category-construction-accounting","tag-cash-flow","tag-construction-bookkeeping","tag-contractor-accounting","tag-job-costing","tag-quickbooks-online"],"yoast_head":"\nWhere is your construction company leaking money? - Schmidt Bookkeeping LLC Where Your Money Is Leaking in Your Construction Business | Job Costing Checklist<\/title>\n<meta name=\"description\" content=\"Not sure where profit is slipping away? This practical checklist helps construction companies uncover hidden expense leaks, improve job costing, and regain financial control.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/schmidtbookkeepingllc.com\/fr\/where-is-your-construction-company-leaking-money\/\" \/>\n<meta property=\"og:locale\" content=\"fr_CA\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Where is your construction company leaking money? - Schmidt Bookkeeping LLC Where Your Money Is Leaking in Your Construction Business | Job Costing Checklist\" \/>\n<meta property=\"og:description\" content=\"Not sure where profit is slipping away? 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